Enterprise Metadata Management System  ·  View 13 of 22  ·  Runtime

Stewardship Workflows

How a gap becomes an owned, reviewed, published definition — through the four personas in turn.

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Trigger
Trigger
Assign
Assign
Curate
Curate
Review
Review
Publish
Publish
Monitor
Monitor
Data consumer
Data consumer
Requests a definition
Requests a definition
Suggests description
Suggests description
Sees certified badge
Sees certified badge
Reports an issue
Reports an issue
Data steward
Data steward
Stewardship inbox
Stewardship inbox
Claims task
Claims task
Writes term
definition · synonyms
Writes term...
Links term to columns
Links term to columns
Submits for approval
Submits for approval
Coverage scorecard
Coverage scorecard
Domain owner
Domain owner
Drift alert
Drift alert
Route by domain
Route by domain
Approve or reject
Approve or reject
Certifies asset
Certifies asset
Recertifies
annual
Recertifies...
Platform team
Platform team
Harvest gap
Harvest gap
Auto-assign rule
Auto-assign rule
Fixes connector
Fixes connector
Backfills metadata
Backfills metadata
SLA dashboard
SLA dashboard
Stewardship Workflows by Persona
Stewardship Workflows by Persona
Application we own
Application we own
Security / platform
Security / platform
Queue / topic
Queue / topic
Decision point
Decision point
Risk / gap
Risk / gap
Workflows are configurable per domain and asset type. Unclaimed tasks escalate to the domain owner after 5 working days.
Workflows are configurable per domain and asset type. Unclaimed tasks escalate to the domain owner after 5 working days.
v 1.0 · owner Data Governance · date 2026-08
v 1.0 · owner Data Governance · date 2026-08
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Decisions

  • Workflows are configurable per domain and asset type; a marketing tag and a finance KPI should not need the same approval weight.
  • Consumers can suggest but not publish. Suggestions are cheap and are the main source of curation volume; publication stays with the accountable role.
  • Certification is an owner action with an expiry. Metadata that nobody re-certifies is metadata nobody is standing behind.

Service levels

  • Unclaimed tasks escalate to the domain owner after 5 working days.
  • Certification expires after 12 months and the badge degrades rather than disappearing silently.
  • Coverage — assets with an owner and a description — is reported per domain monthly (view 18).

Risk

  • Stewardship is the resourcing risk of the whole programme. If domains do not staff it, the platform degrades into technical metadata only, which is a search tool, not governance.